Notice of Privacy Practices
WEBSITE PRIVACY POLICY
Pediatric Behavioral Consulting LLC (“Pediatric Behavioral Consulting”, also referred to as “we”, “our” or “us”) owns and operates this website (our “Website”) and provides in-person and telehealth behavioral health consulting services. This Privacy Policy applies to you (“you” or “your”) as a user of our Website and/or recipient of our services, and describes how we collect, use, disclose, and protect your personal information when you interact with our Website or receive our services. We implement reasonable technical, administrative, and physical safeguards to protect the confidentiality, integrity, and security of personal information we collect through our Website in accordance with applicable laws and regulations.
Information We Collect
You are not required to provide personal information to browse the general information found on our Website. Personal Identifiable Information is only collected when you voluntarily provide it to us or when necessary for providing behavioral health consulting services. “Personal Identifiable Information” collected about you may include, without limitation:
General identification and contact information: your name, postal address, e-mail address, telephone number, gender, marital status, date of birth, activity records, passwords on our Website, skills and experience, professional licenses, and affiliation.
Financial information and account details: payment card numbers, bank account or other financial account number and account details.
Information to investigate or prevent crime: fraud and money laundering.
Marketing preferences, customer feedback and survey responses.
Personal Identifiable Information collected on social media accounts.
Information from other sources: publicly available information from social media services, commercially available sources and information from our affiliates and business partners.
We may collect and process sensitive personal information, including protected health information (PHI), only when you voluntarily and explicitly provide such information to us through written consent, or when legally required or permitted to do so under applicable state and federal laws, including Health Insurance Portability and Accountability Act (HIPAA) regulations, state telehealth laws, and behavioral health privacy regulations where applicable. We take the protection of your sensitive personal information seriously and implement appropriate technical and organizational measures to safeguard such data. Except as specifically outlined in this Privacy Policy or as required by applicable law, we will maintain strict confidentiality of your Personal Identifiable Information, and will not disclose, sell, lease, rent, trade, or otherwise transfer such information to any third parties without your explicit consent.
Use of Personal Identifiable Information
We will not sell, distribute, reveal, disclose, trade, transmit, transfer or share any Personal Identifiable Information about you to any third party unless the release of such information is: (i) specifically authorized by you in writing, including, but not limited to, sharing records with non-treating providers and using information for research or professional presentations; (ii) required to fulfill your transaction requests; (iii) mandated by law, including but not limited to court orders, subpoenas, or necessary to respond to legal processes served on Pediatric Behavioral Consulting; (iv) necessary to protect or defend the rights or property of Pediatric Behavioral Consulting; (v) required to report suspected abuse, neglect, or domestic violence; (vi) necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public, including risk of self-harm or harm to others; (vii) required for public health activities and purposes; or (viii) in accordance with the terms of this Privacy Policy.
We may use Personal Identifiable Information for routine healthcare operations and one or more of the following purposes:
To fulfill the purposes for which you provided the information, including providing in-person and telehealth behavioral health services, coordinating care with doctors, schools, and specialists, processing payments, and facilitating delivery of services. This includes using your information to create and maintain treatment plans, document progress, conduct telehealth sessions securely, and ensure appropriate care coordination among your healthcare providers in compliance with applicable telehealth regulations.
To provide information to external third-party service providers, including healthcare providers, educational institutions, specialists, accountants, actuaries, auditors, experts, lawyers and other professional advisors, technology systems, support and hosting service providers, printing, advertising, marketing and market research and analysis service providers, banks and financial institutions that service our accounts, document and records management providers, and similar third party vendors and outsourced service providers that assist us in carrying out our healthcare operations, treatment services, and related business activities.
To provide, support, personalize and develop our Website and services.
To provide to employees, contractors, attorneys, affiliates or other persons or businesses that provided services to Pediatric Behavioral Consulting with regards to our Website.
To offer assistance and respond to your inquiries, including to investigate and resolve your concerns while enhancing the quality of our support.
To preserve the safety, security and integrity of our Website, our services, databases, technological resources, and our business.
For testing, research, analysis, service development, staff training, and quality improvement of our behavioral health services, and with your written authorization, for external research projects and professional presentations.
To carry out user experience surveys.
To comply with applicable laws and regulatory obligations (including laws outside your country of residence), such as those relating to anti-money laundering, sanctions, and anti-terrorism.
To comply with legal process and to respond to requests from public and governmental authorities, including those outside your country of residence.
To assert and protect legal rights, safeguard our business activities as well as those of our affiliates or business partners, and defend our rights, privacy, safety, and assets, and to pursue available remedies to limit our damages.
To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Identifiable Information held by us about our Website visitors is among the assets transferred.
Your Personal Identifiable Information may be utilized for our research and development objectives, including to analyze and improve our Website and our services. Any such use will be strictly limited to service improvement and quality assurance purposes, never for marketing or promotional activities. To ensure your privacy in interactions with third parties, we anonymize your Personal Identifiable Information by omitting any details that could be used to identify you personally.
Our subsidiaries and affiliates may have access to and use Personal Identifiable Information in connection with the conduct of our business where appropriate.
We do not sell, rent, or disclose your information to any third parties for marketing purposes under any circumstances. We strictly prohibit the use of your personal information for marketing activities, whether internal or external. Additionally, we do not share any information about you that we may obtain from consumer reporting agencies.
How We Collect Information
Based on your interactions with Pediatric Behavioral Consulting, we might request specific Personal Identifiable Information to provide services to you and as otherwise permitted or required by applicable law. For example, you may provide us with general identification and account information such as your name, postal address, telephone number, email address, or date of birth when you:
Obtain a service through Pediatric Behavioral Consulting;
Request that a representative of Pediatric Behavioral Consulting contact you;
Instruct Pediatric Behavioral Consulting to perform a service;
Fill out an online survey or form or participate in a promotion; or
Ask to receive information about Pediatric Behavioral Consulting’s services;
You may choose to provide us with your payment card information, which we will store and process in compliance with the Payment Card Industry Data Security Standard (PCI DSS) requirements, solely for the purpose of processing your authorized future treatment payments. We will maintain appropriate technical and organizational safeguards to protect your payment information in accordance with applicable Pennsylvania and federal laws.
Our Website incorporates certain third-party features including widgets, toolbars, or icons from social media platforms (“Social Media Features”). These Social Media Features enable you to interact with or share content through their respective platforms. Please be advised that these social networks may collect data about your activity on our Website, including when you are not actively engaging with their features but merely viewing a page where they appear. The collection, usage, and sharing of your information by these social media networks are governed by their respective privacy policies, which we encourage you to review. You may opt out of such data collection by adjusting your browser settings or using available privacy tools. We are not responsible for the privacy practices of these third-party platforms.
We want you to be aware that when you use our Website, third parties may collect and track Personal Identifiable Information about your online activities over time and across different websites. You have the right to opt out of such tracking where applicable.
Our Website collects and processes Internet Protocol (IP) addresses for specific business purposes, including systems administration, user authentication, security, troubleshooting server issues, and gathering aggregated statistical data about Website usage. We maintain appropriate technical and organizational measures to protect this data in accordance with applicable privacy laws. Your IP address may be logged by our servers when you navigate to a specific page on our Website. An IP address is a unique numerical label assigned to your computer or other electronic device by default when accessing the Internet.
Our Website uses cookie technology to enhance your user experience and collect data for specific purposes, including statistical analysis and business insights. We provide detailed information about our cookie usage below. Cookies are tiny data files that websites transmit to be stored on your electronic device, which retain information necessary for customizing your online interactions. They track various metrics, including which pages you visit, the content you download, your internet service provider's domain, and the geographic locations of visitors. Cookies also record the URLs you visit directly before and after our visiting our Website. Additionally, we may use cookies in partnership with third-party services to gather demographic information about our Website's visitors. You have the option to prevent certain cookies from being stored on your device by modifying your web browser's settings.
If you disclose any Personal Identifiable Information relating to other people to us or to our service providers, you agree to: (i) inform the individual about the content of this Privacy Policy and any other applicable privacy notice provided to you by Pediatric Behavioral Consulting; and (ii) obtain any legally required consent for the collection, use, and sharing of Personal Information about the individual in accordance with this Privacy Policy and applicable privacy laws and any other applicable privacy notice provided to you.
How We Protect the Security of Your Personal Identifiable Information
We prioritize the protection of your Personal Identifiable Information and Protected Health Information (PHI), implementing appropriate technical, physical, legal, and organizational measures to safeguard your data in accordance with HIPAA, state telehealth regulations, and other applicable privacy and data security laws. This includes maintaining secure video conferencing platforms for telehealth services and encrypted systems for storing and transmitting health information. In the event of a security breach that compromises your Personal Identifiable Information, we will notify you in writing no later than sixty (60) days after discovering such breach, as required by applicable law. While we implement reasonable security measures, no data transmission over the internet or data storage system can be guaranteed to be 100% secure, and we expressly disclaim any warranty or guarantee regarding the absolute security of network and systems that we operate or that are operated on our behalf. Furthermore, we expressly disclaim any warranty, representation, or guarantee that our Website, including any downloadable files, will be free of viruses or other harmful code. You acknowledge and agree that it is your sole responsibility to take appropriate precautions to protect your computer hardware and software, including but not limited to the use of industry-standard and up-to-date anti-virus software, while using the internet and/or accessing our Website.
Should you have concerns regarding the security of your interactions with us, particularly if you believe the integrity of the Personal Identifiable Information you have shared with us has been compromised, or if you have any questions or concerns about data security pertaining to Pediatric Behavioral Consulting, we encourage you to reach out to us via the designated contact methods specified in the How to Contact Us section of our Privacy Policy. For the sake of your privacy, we advise against using email to transmit any highly sensitive Personal Identifiable Information you wish to remain confidential.
Access to your Personal Identifiable Information by our employees is strictly limited to job-related functions. Those with such access are fully informed of this Privacy Policy and are obligated to: (i) maintain the confidentiality of Personal Identifiable Information; and (ii) undergo privacy and security training annually and acknowledge their confidentiality obligations in writing. We regularly assess the movement of data within our organization to pinpoint potential vulnerabilities involving Personal Identifiable Information and establish suitable safeguards accordingly.
Should your relationship with us end, we will continue to follow the procedures described in this Privacy Policy to the extent that we retain Personal Identifiable Information about you. We will store such information in accordance with applicable laws or regulatory requirements and retain data for as long as necessary to fulfill those purposes for which the personal data was collected, subject to any applicable statutory retention requirements. If we no longer need to retain that information, we will dispose of it in a secure manner in accordance with industry standards for data destruction and applicable state and federal regulations.
Children’s Personal Identifiable Information
Our Website is intended for users who are 13 years of age or older and is not directed to children under the age of 13. We do not knowingly collect, use, or disclose Personal Information from children under the age of 13. If we discover that we have inadvertently collected Personal Information from children under the age of 13, we will promptly delete such information from our systems. If you believe we might have collected Personal Information from children under the age of 13, please immediately contact us using the contact details provided in the “How to Contact Us” section of this Privacy Policy. We will investigate any such complaints and take appropriate corrective action.
Updates to our Privacy Policy
We periodically review and may modify, amend, or update our Privacy Policy at our sole discretion, with such changes becoming effective immediately upon posting to our website. While we may attempt to notify you of material changes to the Privacy Policy, you are responsible for regularly reviewing the Privacy Policy, and your continued use of our services following any modifications constitutes your acceptance of such changes. The date of the most recent update will be indicated at the bottom of the Privacy Policy.
How to Contact Us
To modify your preferences, update or correct your information, request assistance, submit a complaint, or inquire about our Privacy Policy, you may contact us via email at admin@pediatricbehavioral.com or by mail at the following address:
Pediatric Behavioral Consulting 4 Terry Dr. STE 17 Newtown, PA 18940
Last Updated: 11/2/2025